Here are the not-really-minutes-but-close-enough-notes from today's meeting in the caffeine-fuelled
BFI Filmcafe:
First of all,
Natalie is sorting the rota for who is going to be 'working' at the exhibition space. The exhibition is going to be opening on
Thursday, 4th December and closing on
Saturday, 6th December. This gives us the
Tuesday-Wednesday period to clean the exhibition space (On the
Tuesday), then set up the exhibition (On the
Wednesday). We will then clear the space on the
Sunday. The Foundry opens (incl. bar) at
4:30pm, and closes to the public at
11pm, but we're allowed to stay in 'til
12:00am to clean up. As a result, we've tentatively scheduled the opening hours of the exhibition to be
6pm-11pm on the
Thursday, then
5pm-10pm for the
Friday/Saturday. For everyone who wasn't at the meeting today, please leave a comment saying which days of the Tues-Sun period you'll be free, thanks!
In celebration of the joys of modern technology, here is an
MS Paint-edited cameraphone photo of the hand-drawn sketch of the room that
Nikki did when visiting the space with
Lee and
Nat yesterday, to give people an idea of the lay-out:
The lighting system at the Foundry means that when you turn off the lights for the seperate, smaller room (aka the gallery space), it turns off the lights for the larger room (aka the hospitality area) too, so the plan is to remove the bulbs from the smaller room to give it the darkness we need. Equally,
Lee has suggested finding heavy/thick curtains (e.g.
velvet curtains) to hang over the door-way to keep out light (and keep the sound from any video exhibitions) and seperate the spaces. Speaking of video-installations:
Karel is providing the
TV, and
Kate has offered the use of her
DVD player, meaning we're all systems go for any kind of video-art. In terms of other items needed:
Pat has offered to donate some
dummy books for the project, so we can hide work in them (They're essentially blank books).
A
table (Or two...) is needed for the
hospitality area to put the wind-up torches (Which
Kate is tracking down) and any kind of leaflets/blurbs for the exhibition.
Lee is providing a matress, but the
bed itself is still required - if everyone could keep an eye out on
Gumtree or your convenient online distribution website of choice, that'd be great. The cheaper the better, and bear in mind it only needs to be a bed frame, as we have the matress and linen already. Happy hunting... In the event of us not finding a cheap 'n' easy bed,
Nikki has suggested splashing out on a shiny new bed from
Argos for
£90, so we have a back-up plan.
For all other items - if you have something small that you can donate to be used (List has been posted previously of who's donating what) - if that could be brought into
next Wednesdays meeting (Which will be back at the usual venue), that'd be great. Any larger items are going to be picked up on the weekend after next
Wednesday's lesson in a van, which so far includes items from
Helene and
Aga. Driving all around London to pick up random pieces of linen, furniture and so on's not a fun weekend activity, so if you can bring your items in to uni that'd be great and will save us a lot of time on the weekend.
In other news: We also need to find somewhere cheap to print our
posters,
flyers and
blurbs for the gallery - most of them are going to be on
A3 (the flyers are
A5, but we'll tesselate a bunch of 'em onto an A3 sheet to make life easier), so if you happen to know of any cheap printing places, then leave them in the comments!
Jasmine has an idea of one place so far, but that's about as far as it goes.
Regarding
submissions - a reminder for everyone in the group who wants to submit work - the deadline is this
Friday, so make sure your work is in on time! The members of the
submissions/curation team (You know who you are - hopefully?) are meeting on
Monday at
11am to go through the work. That means if you aren't in the submissions team, you don't need to attend, so enjoy the lie-in before
Andrew's lecture... (The results of the submissions team's work will be shown in the meeting next
Wednesday, so as with all the meetings, if you want to help shape how the exhibition turns out, you must attend - if you don't attend and you don't like the decisions made, you're going to have to deal with it because we're running out of time, and we can't keep waiting for everyone to have their say on things before we act on them.)
The vast majority of the hairdressers who are having shots done have deposited the required money, according to
May, so that's a tidy addition to the budget. Hopefully the last few will get their money in soon and that can all go ahead. Similarly, the parent who refused to pay for the
headshots weekend has given
Liz a cheque, so we'll see if that clears and then hopefully that weekend's money will have been taken care of too.
Liz also let us know that the
Sunday Slippers gig made just over
£30, which is again a great addition to the budget. Kudos to all involved.
Lastly: The schedule for the
2nd and
3rd December is that we're all needed to attend the
Foundry on the
2nd (a Tuesday) to help clean the space. It's pretty filthy according to the group who went yesterday, so it's going to require a fair amount of cleaning. Get involved! For the
3rd (The Wednesday) - we aren't having our meeting at uni, but we're instead going to be going to the
Foundry to help set-up the exhibition and iron out any kinks before the grand opening).
That pretty much covers it all - if anyone has any questions/edits, leave a comment and I'll try and answer/cover up my mistakes.
